Getting Ready for Your Software Procurement RFP

An Action Plan for Government Leaders

This eBook provides prospective POSSE® clients with factual, meaningful information that may be useful in preparing for your COTS software project, the development of your RFP, and subsequent vendor evaluation and selection.

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Topics Covered in this eBook

Getting Ready For Your COTS+ Project

Assessing your agency’s readiness for a pre-configured COTS+ solution
How do government software projects succeed . . . or not?
Recommended project resources, skills, and available training

Preparing Your RFP Package

Understanding your preferred implementation approach
Understanding your project scope
Determining project pricing
Developing your procurement document

Evaluating and Selecting a Vendor

Look beyond the vendor’s proposal and product demo
Proven tips for effective independent vendor evaluation

"Computronix strongly encourages an agency to look beyond a vendor’s proposal and product demonstration in order to investigate further. We advise agencies to provide significant weighting to such criteria as the vendor’s project track record, client references, and financial stability as these factors tend to be the strongest predictors of project success.

Gain as much information as you can about the selected vendor and their technology solution to determine the overall likelihood not only of initial project success, but of a positive and enjoyable, long-term “win-win” relationship with the vendor."

How Can We Help During Your Pre-RFP Stage?

Written Response

A written, prepared response to your organization’s Request for Information (RFI) or market scan document.

Solution Discovery

On-site or remote “discovery” sessions to help us to better understand your upcoming needs and requirements and to help pre-qualify if Computronix / POSSE is a viable solution for your organization.

POSSE Demonstration

On-site or remote POSSE software presentation/demonstration to introduce your key team leaders to our company and products’ embedded industry best practices.

Project Estimate

High-level Cost Estimates, based on known and understood project scope and requirements, for your preliminary project budget estimating and capital project/budget cycle planning.

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